How A Museum uses Event Smart for Event Registrations

Are you searching for an event registration system for your nonprofit organization? In this success story we highlight how a museum, the Historic Indian Agency House, uses Event Smart for their museum event registrations throughout the year for a variety of different types of events.

Meet the Historic Indian Agency House

The Historic Indian Agency House is a non-profit organization whose mission is to educate the public about the cultural and historical context surrounding John H. Kinzie’s 1830s commission as United States Indian Agent to the Ho-Chunk (Winnebago) Nation. Built in 1832, the house was opened as a museum in 1932 by the National Society of the Colonial Dames of America in the State of Wisconsin, whose mission is to actively promote our national heritage through historic preservation, patriotic service, and educational projects. 

To help them fulfill their mission to educate the public they offer a variety of different events throughout the year and also offer tours of the historical museum. To manage their summer series of archeological digs they selected Event Smart to handle their online event registrations.

How Event Smart Helps the Historic Indian Agency House 

The HIAH staff had planned a series of archeological digs for the summer of 2020, but they had no idea that a global pandemic would change everything for event planning for the foreseeable future. 

So in order to continue with their plans to offer the digging events they knew that it would be important for them to to find a solution to help them to control access and limit the amount of tickets they could sell to the event. To help them control access by offering time slots when people could dig and still be socially distanced, they relied on Event Smart to automate and manage the online ticket sales.

Here is what Adam Novey, the HIAH Executive Director and Curator has to say about using Event Smart for their digging events:

“The Historic Indian Agency House hosted a professionally-led archaeology dig for public participation and education this past July. Since educating the public through the process of archaeology was our primary goal, we needed a way to effectively organize those attending. This was made even more important when Covid-19 caused us to limit the number of public participants at any given time. EvenSmart was chosen because it efficiently allowed us to create tickets for one-hour time slots throughout the day. Thus, we could track and limit how many people could sign up online for any given time slot throughout each day. The unlimited number of events which can be created on EventSmart allowed us to create a different event page for each day of the dig. Eventsmart worked well for the task we assigned to it.”

Since they have a main website already, with information about all their events, they linked the events that were created on the hosted Event Smart event site to a page on their main site to provide information about the upcoming event. They also used the page on their main site to promote a sponsor for the archeological digs.

How the HIAH Uses Event Smart To Control Access To Their Events

Over a four day period in July, the museum offers individuals the opportunity to select a specific time and day to sign up for a slot where they could join in on the archeological dig, yet still remain socially distanced and feel safe to join in.

Event Smart allows event organizers to host unlimited events at no additional cost. HiH scheduled a multi-day “digging event” – each with their own event registration page with a description and specific ticket quantities.

To set up their digging events so that an individual can select a time slot to attend one of the events they used Event Smart’s multiple ticket options and ticket quantity settings to limit access to each hourly time slot.

Here is an overview of how the event is set up in the admin area of Event Smart and what that looks like when viewing in the back end as an event admin:

Here is what the attendee sees on the event page where they can select from one of the various time slots to book their own time:

Within each event editor, an event organizer can get a quick view of the status of the event and click to view registrations and pending payments for the specific event.

After setting up their museum event registration and selling out some of the days, they indicated that it had all worked out great for their specific needs and they found the support from our team to be very helpful, as Adam noted in an email response to us: 

“Event Smart worked great for our archaeology event sign up this summer! It was very user friendly and staff was very helpful with questions.”

Get started with your own Event Smart website today. Create your free account here: Get Started with Event Smart.

Learn more about how Event Smart can help your non-profit agency manage your events.