Import Attendees and Email Tickets for Event Check-in

With Event Smart, you have the flexibility to sell tickets to different types of events. Corporate events, wine strolls, and private invitation-only events are just a few of the events that you can sell tickets to and accept online payments with credit cards.

What if you have already sold tickets elsewhere and would like to email guests tickets with a unique QR code or barcode that is scannable at the entry to the event?

With a small guest list, you could manually register attendees one by one

If your next event is a small gathering, then you could register each of your attendees manually through the Event Smart dashboard and then send out tickets through email.

Here is an overview of what the manual registration process looks like:

Attendees can then be updated so they will each get a ticket through email which can be printed out. The tickets can then be scanned with a phone or tablet for fast event check-in.

Here is an example of a ticket with a QR code and barcode:

What happens if you are expecting a large number of guests such as 200, 500, or even over 1200 attendees? Registering and approving each registration individually won’t work well as it will be very slow. However, there is another solution that will save you a lot of time and energy.

Introducing our Attendee Importer service: a fast way to bulk register attendees and email tickets with QR codes so they can be scanned for event check-in

We can upload a list of attendees for an upcoming event into your Event Smart event website for you in 5 steps.

1) You’ll create an event that will receive the imported information

2) Share a CSV file with us that contains your attendee details

3) We’ll complete a test run with five attendee records and ask you to review

4) Then we’ll complete the import for the remaining attendees

5) We’ll email tickets to your attendees and follow up with you

 

Here are examples of how the service could be used:

✓ Import attendees from a different event service such as Eventbrite
✓ Send entry passes for a public talk
✓ Upload a list of the entire student body for a school dance
✓ Send tickets for an upcoming wine stroll where you have already sold tickets to online
✓ Email tickets with QR codes for a pitch fest and networking event for entrepreneurs
✓ Transfer a POS database for ticket sales and email guests tickets
✓ Import contacts for an upcoming corporate event and email tickets to attendees

Are you looking for a platform to send out tickets for your upcoming event? Start a conversation with us today so we can help you solve that problem and cross it off your to-do list.

If you are already using Event Smart, then reach out through the blue help icon in the lower right area of your Event Smart dashboard. And if you are new to Event Smart, then get in touch through our contact page.