Imagine this: You’re an event planner who’s just been given the task of organizing a series of online classes for your client. You’re feeling excited and ready to take on the challenge, but then you’re hit with a wave of panic. How are you going to handle the registration process?
It would be a series of classes that will run through the whole week and you already have interested attendees. You contemplate manually doing the registration and admission process but is it really the best way to go about it?
A paper registration process will cost you a lot of time, energy, and resources. On the other hand, a course registration system can save you time and your business money. It can make a big difference in your school or business.
Tedious work in the registration process alone can create negative feedback from possible students who’ll always choose easy, convenient, and fast transactions. However, you need to remember that not any course registration system will do. You need the right system that knows and meets your needs.
These five factors will help you choose the perfect course registration system for you.
Set Up a Course Registration Page
Let’s say you already have your website for your educational courses, tax compliance courses, or driving school courses. Great! Now you need to have a registration page for online bookings. After you get people’s interest through your event page, you should direct them to a registration page.
Your course registration system must allow you to create a functional and effective registration page. The registration page should include course options and the different prices that depend on the course duration.
Some basic attendee registration info needed for an educational course is the registrant’s name, age, specialty, and place of work. Registration forms vary and should fit the nature of the courses.
Here at Event Smart, we give you the freedom to customize your registration forms. You decide what registration questions to include and the options to provide. You can also limit the number of students in each course you are offering. You have complete control of the registration process while having the best that automation offers.
Gather Registration Information from Attendees
Your course registration system should not only allow you to customize your registration forms, and it should enable you to collect registration information. These details are important because they will enable you to know the demographics of your future students.
And this is needed because knowing their background will help you build connections and give you an idea beforehand of how to interact with them. Teaching a course is more than sharing information, but it’s about genuinely connecting to the students and knowing how they learn best.
Event Smart helps you collect all the registrants’ information, and it securely stores all the details in one place. Not only does it collect the registrants’ information, but it also sends additional logistics like the actual number who attended the course. Attendance data is valuable to data analytics and is helpful for assessment.
Collect Payments for Course Registrations
Most course offerings are paid, so it is a necessity that your course registration system should include a payment process. Furthermore, having multiple payment options can mean a higher conversion rate where you receive more attendee registrations.
Event Smart offers the following event payment options: PayPal, Stripe, Card payments, invoices, and offline options. And not only does it offer various options, but there are also no additional ticket charges and commission fees like the ones you get from Eventbrite fees.
It offers month-to-month services with no contracts. You receive ticket payments with no excessive fees to pay. So this means more profit for you.
Send Attendees a Registration Confirmation Email with a Unique Ticket
After being successfully registered, registrants should receive confirmation emails with distinct tickets. Your course registration system should enable you to do that. Event Smart doesn’t only help you send out customized confirmation emails, but it also helps you send notifications as well.
You can notify students when a class is about to start or about to end. Furthermore, you can update them on other classes available. You can even send them links for a virtual course.
Scan QR Code Tickets for Check-in to a Course
A course registration system is not only usable during the registration phase. It should also work during the actual course and even after it. The right course registration system should offer scannable tickets. They can be used during course check-ins.
Through Event Smart, you can send out unique tickets with QR codes that can be scanned using mobile devices. So when a student attends a course, you can verify if the student is enrolled or not by just simply scanning the ticket. Furthermore, Event Smart gathers attendance information that you can refer to later on.
Streamlining the Class Registration Process with Course Registration Software
Class registration software is a game changer not only for universities and colleges but for small business owners, trainers, consultants non profits and other organizations as well who are conducting classes and workshops.
Through Event Smart, you can streamline the class registration process and eliminate the need for manual processes such as paper-based registration with this cutting-edge online student registration system.
Course registration software allows training providers to create and schedule their classes on events calendar, helps in setting up an event website, accepts online registration as early as they want, process and accepts payments through secure payment methods, automates emails (event details, class link, reminders, instructions, thank you email, etc.), aids in event check-in and others. The software also sends students registration activity reminders, assisting them in avoiding late registration and registration holds.
The registration form from your course software collects important information about students, such as their name, contact information, course preference, and other student information, which is used to create student records and track their progress throughout the workshop.
Furthermore, the course registration software incorporates a payment processing system that allows students to pay for their registered course or courses online, giving them the greatest convenience. This feature is especially useful for students who, for a variety of reasons, may be unable to pay for their courses in person.
Finally, class registration software has transformed the way students register for classes and has become an indispensable tool for students/attendees, trainers, organizations and event managers.
Conclusion
Having a consistent and effective system will give consistent and effective results. As Dan Heath in his book Upstream puts it, “Every system is perfectly designed to get the results it gets.” Let your course registration system do the work for you as you focus on more complex tasks in your business or school.
Here at Event Smart, we’d love to see you succeed in your business. Just see what this customer recently shared:
“Incredible, easy to use, and affordable event/workshop registration system! We have been teaching courses for the past 8 years and just switched over to Event Smart due to our original system no longer being supported. So far it has been great, easy to use and the support staff is amazing and quick! The system is simple yet you can easily customize everything! Look no further.”
Ready to accept attendee registrations for your courses? Start a free trial with us now.
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