Are you searching for an event registration system for your nonprofit organization? In this success story, we highlight the LeadingAge Organization to learn more about how they use Event Smart for event registrations throughout the year for a variety of events.
About LeadingAge California
LeadingAge California is a non-profit organization that advocates for quality, senior living and care. The association’s advocacy, educational programs and public relations help its members best serve the needs of more than 120,000 of the state’s older adults. LeadingAge California represents over 650 nonprofit providers of senior living and care – including affordable housing, life plan communities, assisted living, skilled nursing, and home and community-based care.
The organization plans various events throughout the year, including conferences, fundraisers, career fairs, policy forums, round table discussions, and other events. They selected Event Smart to handle the event registrations and to help them to manage their busy schedule of events.
How the LeadingAge California uses Event Smart
In order to meet the needs for the many different types of events that LeadingAge holds annually, the event registration solution needed to be flexible and the events easily customizable.
With Event Smart, they are able to setup various events, all with different ticketing needs. And staying on top of all of the event registrations is easy to do through the events dashboard. From the events dashboard, an event organizer can:
- Where all events are listed and provide summary data
- View registration numbers, event dates and ticket sale dates
- Easy access icons that allow a user to:
- View registration data
- View messages related to the event
- Take other actions using the quick access icons in the Actions column
Events overview screen in the Event Smart dashboard
Multiple Ticket Options
Unlike many other event platforms, Event Smart provides event organizers with the ability to set up events with different event datetimes and ticket options.
Ticket settings accessed within the event editor.
For one of their pre-conference events, LeadingAge wanted to have the ability to sell tickets and raise additional revenue. To do this they set up different ticket options including some free tickets for their members and business partners. This helped them to control ticket quantities based on available spots and to properly plan for food and beverage quantities by knowing the exact numbers of guests.
Offer Early Bird Ticket Pricing
For other events, such as this Policy Health Forum, they wanted to offer early bird tickets. With Event Smart you can set early bird tickets to start sales and end sales automatically. At the same date that your early bird tickets go off sale – your regular tickets will then go on sale. It is all set up ahead of time and triggers automatically at the date and time set.
A view of ticket settings showing both early bird and regular tickets.
LeadingAge California selected the Event Smart Business plan for their project, which allows them access to many advanced features such as an Event Calendar, Waitlists, Custom Registration Forms, Customizable Registration Emails, Printable Tickets and Attendee Check in, and more.
However, Event Smart also has a free Basic plan and any plan can be tailored to your specific project needs. So whether you use the Basic plan, the Personal, or the Business plan, you can make a big impact on your event registration process and save time and money.
Here’s what another non-profit had to say about how Event Smart helped with their events:
“I used Event Smart for a conference our nonprofit was putting on – after researching a million options that were cost prohibitive, I was shocked to find a free choice in Event Smart. It seems too good to be true, but is has been great. We added a few paid features, but even those were reasonably priced. I’ve had lots of questions, and the support has always been great and responsive. Will definitely be recommending this to other nonprofits!”
Read more customers reviews like this one on our Facebook page here!
Would you like to accept registrations for your charity and nonprofit events? The best way to get started is to sign up for a free trial. Organize your nonprofit events with Event Smart today or reach out right now to start a conversation about your next charity event.
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