Are you searching for an event registration system for your next bike rally, festival, or social gathering with like-minded individuals? In this success story, learn how the Las Vegas BikeFest handles the large volume of registration for their annual bike rally, the Las Vegas BikeFest.
Continue reading to learn more about how they use Event Smart to manage thousands of registrations for their annual event.
About Las Vegas BikeFest
Las Vegas BikeFest is an annual bike rally in Las Vegas held each year in the fall. The event is like any other motorcycle rally and promises a chance to party biker-style of course — while enjoying motorcycle giveaways, free beer, poker runs/walks, vendors, bike shows, and more.
The BikeFest event is owned and produced by ConvExx, a full-service event management company based in Las Vegas, Nevada. The ConvExx team has over 40 years of experience producing events and trade shows worldwide.
Las Vegas BikeFest draws thousands of people each year. The major challenge for ConvExx is how to handle this large volume of registrations for the event. To do this, they turned to Event Smart, online event registration and ticketing solution. Event Smart allows the event organizers to offer multiple ticket options to their audience, accept payments online from their attendees, and to control the number of tickets released to the public, and save money. Additionally, Event Smart helps ConvExx to reach their goals to fill the event to capacity and achieve the revenue goals they set for the event all at a lower cost.
We spent some time with Sheldon Kaye, Director of Technology for ConvExx, learning about how the management of their event registrations and attendees has improved their experience in managing the bookings this event. Here is what Sheldon shared with us about using Event Smart:
We first asked, what made you choose Event Smart for your events?
”Other platforms charge ridiculous fees that either aggravate the customer or hurt the bottom line. Event Smart is very reasonably priced and doesn’t have any additional fees” says Sheldon.
With Event Smart you can sell an unlimited number of tickets without commission or booking fees for you or your attendees. Other online event registration platforms charge you fees for every ticket you sell, and they encourage you to pass the cost of the convenience of registering or buying tickets online on to your attendees. But charging your attendees for the convenience of buying online only increases their cost and makes it more difficult for them to attend your significant events. The point of online event registration and ticketing is to make it easier to attend and, not harder.
We also asked Sheldon about some of the essential features that led them to select Event Smart for their event registration solution? “CSS customization was a must for us, to maintain the same look and feel like our normal website,” says Sheldon.
With Event Smart you get to control your site, and you have complete access to make design changes by merely selecting a theme that matches your brand or by adding Custom CSS styles that will override your selected theme styles. This upgrade is designed to meet the needs of event administrators who would like to add their own custom CSS styles to their Event Smart website.
Next, we asked Sheldon what has Event Smart made it possible for your event that was not possible before, and what has most surprised him about using Event Smart? He shared:
“We can make changes quickly and on the fly without having to call for help or ask the vendor to change something. And, the simplicity of setting up a new event and making quick changes throughout the year.”
Event Smart is a hosted solution, and that means that you don’t have to build and maintain your own website. We handle the operations of your event website for you so you can focus on your upcoming event! But that doesn’t mean that you shouldn’t be able to customize your event website to reflect your own brand. Additionally, you get complete control of your data. You can access your data at any time and make changes as needed. As your event evolves, so too does your event solution!
At Event Smart we understand that learning something new and setting up a unique solution for your event registrations can be challenging. We’ve invested in resources to help you along with your events including a getting started guide that walks you through the installation process and on to publishing your first event, setting up various types of registration options and tickets, and more!
Plus, our support team is responsive and can help you if you get stuck and need some help moving forward with your events.
Here is an example of how the ConvExx team handles its event registrations and offers various ticket options:
Like many of our customers, Vegas BikeFest offers multiple ticket options at different price points. This way they can appeal to many different attendees and maximize their revenue by providing a variety of options that suit many different budgets.
Next, it was important for them to be able to collect some information from their attendees. To do this, they used the customizable event registration forms included with Event Espresso. As seen on this snapshot of their registration form, they were able to ask where the lead came from, collect t-shirt size, and ask their event attendees to sign a release statement by including a radio button where they can consent to agree to the “rules and regulations” of the event.
Check out the video below to see how to set up a similar event like Vegas BikeFest which has separate registration and pricing options.
Would you like to accept registrations for your bike rally or festival? Plan your events with Event Smart today or reach out today to start a conversation about your upcoming event.
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